Verify Upload Requirements

Record the rule before changing the file

Download the blank requirements worksheet. Save it on your device and copy the exact wording from the receiving organization. It contains no preset values and does not send your notes to this site.

Record	Why it matters
Instruction URL and date checked	Requirements may differ by submission channel or change over time
Accepted format, such as JPG	A file can have correct dimensions but an unacceptable encoding
Pixel width and height	These may be mandatory even when the byte size passes
Physical units and PPI, if specified	A density tag and resampling solve different problems
Minimum and maximum size, with units	“Up to” and “between” require different size rules
Background, pose or other conditions	Numeric checks cannot establish visual acceptance

Worked reading of a rule

Suppose the instruction is “JPG, 800 × 800 pixels, no larger than 250 KB.” Record JPG, 800 × 800 and the maximum separately. Use the pixel resizer to create the canvas, then Maximum mode if necessary. Check both the final pixels and byte count after compression. Do not add a PPI or minimum-size requirement that the instruction never stated.

No unverified official presets

Preset names can look authoritative long after a form has changed. Exact Size Tools therefore uses custom controls instead of guessing country, examination, visa, or application requirements. A future preset would need a direct source, the relevant jurisdiction, exact dimensions and units, accepted formats, background rule, file-size rule, and a visible last-checked date.

Read the current instructions on the receiving organization’s own website, note the publication or revision date, and copy each rule into the relevant tool. Treat pixel dimensions, physical dimensions, PPI, format, and file size as separate fields; one value cannot safely be inferred from another. Recheck the finished file before upload because acceptance can depend on rules this site cannot test, including pose, document content, naming, or account eligibility.

A four-step verification checklist

Open the current instructions on the receiving organization’s own website. Record the application type, revision date, and whether the rule applies to a printed item or a digital upload.
Write down each independent requirement: pixel dimensions or physical size and PPI; accepted JPG, PNG, WebP, or PDF format; background or transparency; and exact, maximum, minimum, or ranged file bytes.
Use only the rules that actually appear in those instructions. Do not infer pixels from KB, treat a maximum as an exact target, or rely on a preset from an unrelated country or application.
After export, open the downloaded file and compare its actual dimensions, format, bytes, and visible content with the authority’s current checklist. Acceptance may also depend on pose, signatures, document content, or account rules this site cannot test.

Choose the matching custom tool

For photo framing and background, open the Passport Photo Maker. For handwriting, margins, and transparency, use the Signature Resizer. For a stated pixel size, use the Pixel & Percent Resizer. For an exact, maximum, or ranged byte rule, use the Exact KB Compressor. For PDFs, choose the workflow from PDF Tools. No linked tool claims official approval.